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Office Coordinator

Houston, TX

DAC is currently looking for an Office Coordinator in our Houston, TX Corporate office.

This position will be responsible for all tasks involved in office administration, including coordination with finance, executive management, and branch office employees.  An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.


Essential Functions and Job Responsibilities:

  • Executive assistance and support to President and CEO
  • Answer phones and operate a multi-line switchboard
  • Monitor building surveillance
  • Receive/ship mail and office shipments daily
  • Order office supplies, maintain inventory of supplies and organize supplies
  • Coordination with outside service companies
  • Maintain office appearance, conference rooms and training spaces
  • Maintain office equipment and supporting supplies
  • Coordinate office building maintenance with Building owner, tenants and contractors
  • Central point of contact for tenant relations
  • Coordinate with HR to plan and execute company-sponsored employee and client events
  • Maintain company apparel and PPE ordering and inventory
  • Maintain company licensing and certifications
  • Maintain employee licensing, certifications and training
  • Work with the company Fleet Manager on tracking and organizing fleet information, receiving new vehicles, GPS geofencing, fuel card management, and tracking and enforcing inspections and registrations
  • Work with the company Safety Manager to maintain OSHA logs and reporting, maintain compliance website data, annual EMR reporting

Requirements:

  • High School Diploma
  • Prior administrative office experience supporting executive management
  • Outgoing personality.  Must be able to greet visitors and answer phone enthusiastically
  • Accuracy and Attention to Detail a Must
  • Must be Dependable, Punctual and Flexible to work as Scheduled and/or as Job Requires
  • Experience and proficiency with Microsoft Office software applications (Excel, Word, Outlook, PowerPoint), and E-mail and Internet knowledge
  • Basic office equipment experience such as multi-line phone, copier, fax and scanner
  • Be able to work independently and without supervision while prioritizing assigned tasks
  • Prior experience in construction, building or technical fields preferred, but not mandatory
  • Bi-lingual (Spanish/English) is highly desirable

Benefits

  • Health + Life Insurance

    DAC offers a cost-effective, comprehensive package of medical, dental and vision options for all employees. Employees are also eligible for company-provided and buy-up disability and life insurance options.

  • Paid Time Off

    DAC provides paid time off for all employees with escalating accruals for tenure.

  • Profit Sharing

    Our success is based on the hard work of our people, and we provide a profit sharing program to reward them.

  • Retirement Savings

    We provide a 401K retirement savings program supported by a leading, global financial services firm, with matching company contributions.

  • Supplemental Insurance

    In addition to traditional insurance, DAC has collaborated with industry leading partners to provide employees supplemental options for life and health insurance.